Privacy Policy

CEDAR ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our co-parenting communication documentation service.

1. Information We Collect

Account Information

When you create an account, we collect:

• Your name and email address
• Authentication credentials (securely hashed)
• Billing information (processed by our payment provider)

Gmail Data Access

When you connect your Gmail account, we access:

• Limited email access: We only read emails between you and your designated co-parent email address(es). We do not access any other emails in your account.
• Read-only access: We cannot send, delete, or modify any emails in your account.
• Email metadata: Date, time, sender, recipient, and subject lines of co-parent communications.
• Email content: The body text and attachments of co-parent emails for analysis and archival purposes.

We use Google OAuth 2.0 for authentication. We never see or store your Google password.

Usage Information

We automatically collect certain information when you use our service, including:

• Log data (IP address, browser type, pages visited)
• Device information
• Usage patterns and feature interactions

2. How We Use Your Information

We use the information we collect to:

• Provide and maintain our service
• Sync and archive your co-parent email communications
• Generate AI-powered analysis and summaries of communications
• Create court-ready PDF reports
• Provide cryptographic verification of email authenticity
• Communicate with you about your account and our service
• Improve and optimize our service
• Comply with legal obligations

3. AI Processing Disclosure

CEDAR uses artificial intelligence to analyze your co-parenting communications. Specifically:

• AI Provider: We use Anthropic's Claude AI to analyze email content, detect communication tone, identify patterns, and generate summaries.
• What is analyzed: Email content, metadata, and communication patterns between you and your co-parent.
• Purpose: To provide objective analysis, identify communication patterns, and generate useful summaries for documentation purposes.
• Data handling: Email content sent to Anthropic for analysis is processed according to Anthropic's enterprise data handling policies and is not used to train AI models.

4. How We Store and Protect Your Data

Encryption

• In transit: All data transmitted between your device and our servers is encrypted using TLS 1.3.
• At rest: Email content and attachments are encrypted at rest using AES-256 encryption.
• Cryptographic verification: Each archived email is hashed using SHA-256 to create a tamper-evident record.

Security Measures

We implement industry-standard security measures including:

• Regular security audits and vulnerability assessments
• Access controls and authentication requirements
• Secure, redundant data storage
• Employee security training and background checks

5. Data Sharing and Disclosure

We Do Not Sell Your Data

We will never sell, rent, or trade your personal information or email content to third parties for marketing or advertising purposes.

Authorized Sharing

You may choose to share access to your CEDAR account and reports with:

• Your attorney or legal representative
• Mediators or family court services
• Courts (via official report generation)

You control who has access to your information and can revoke access at any time.

Service Providers

We may share information with trusted service providers who assist us in operating our service, including:

• Cloud hosting providers
• Payment processors
• AI analysis providers (Anthropic)
• Customer support tools

These providers are contractually bound to protect your information and use it only for the services they provide to us.

Legal Requirements

We may disclose your information if required by law, court order, or legal process, or if we believe disclosure is necessary to:

• Comply with applicable laws or regulations
• Respond to valid legal requests
• Protect our rights, property, or safety
• Prevent fraud or abuse of our service

6. Data Retention and Deletion

Retention Period

We retain your data for as long as your account is active or as needed to provide our services. Archived emails are retained according to your subscription plan and preferences.

Your Deletion Rights

You have the right to:

• Delete your account: You may request complete deletion of your account and all associated data at any time.
• Export your data: Before deletion, you may export your archived emails and reports.
• Revoke Gmail access: You can disconnect your Gmail account at any time through your Google account settings or within CEDAR.

Upon account deletion, we will permanently delete your personal information and email archives within 30 days, except where retention is required by law.

7. Children's Privacy (COPPA Compliance)

CEDAR is not intended for use by children under the age of 13. We do not knowingly collect personal information from children under 13. If you are a parent or guardian and believe your child has provided us with personal information, please contact us immediately at privacy@cedarcoparenting.com.

If we discover that we have collected personal information from a child under 13, we will delete that information promptly.

8. Your Privacy Rights

Depending on your location, you may have certain rights regarding your personal information:

• Access: Request a copy of the personal information we hold about you.
• Correction: Request correction of inaccurate personal information.
• Deletion: Request deletion of your personal information.
• Portability: Request an export of your data in a portable format.
• Objection: Object to certain processing of your personal information.

To exercise these rights, please contact us at privacy@cedarcoparenting.com.

9. Third-Party Links

Our service may contain links to third-party websites or services. We are not responsible for the privacy practices of these third parties. We encourage you to read the privacy policies of any third-party services you use.

10. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by:

• Posting the updated policy on our website
• Updating the "Last Updated" date
• Sending you an email notification for significant changes

Your continued use of CEDAR after any changes indicates your acceptance of the updated Privacy Policy.

11. Contact Us

If you have questions or concerns about this Privacy Policy or our privacy practices, please contact us:

Email: privacy@cedarcoparenting.com
Subject Line: Privacy Inquiry